IR HRMS Login: Login Guide, Features, Uses, Benefits & FAQs

The Indian Railways Human Resource Management System (IR HRMS), managed by the Centre for Railway Information Systems (CRIS), is a unified, cloud-based HR portal, launched in phases beginning November 2019. It digitizes core HR functions—from onboarding and payroll to leave, e‑passes, appraisals, transfers, and retirements—for over 1.3 million railway employees.

🔐 Login Guide

Step 1: Access the Portal
Visit the HRMS web portal at https://hrms.indianrail.gov.in/HRMS/login. There’s also a separate APAR login page at …/IRAPAR.

Step 2: Enter Credentials

• Existing employees: Use your HRMS ID (IPAS or PF number), password, and captcha.
• Retired staff: Click Retired Employee Registration to register using PF number, DOB, mobile, OTP, and set a password.

Step 3: First-time Login

Click Need Help for Login, enter IPAS/PF and OTP.

Set password and update contact details.

Step 4: Forgot Password
Use Forgot Password, enter HRMS ID, mobile or email, confirm OTP, and reset password.

Step 5: Multi-Factor Authentication
OTP-based verification is used for password resets and critical updates .

Step 6: Access Dashboard
After login, users see a role-based HRMS dashboard with modules like ESS, payroll, leave, e‑pass, PF advances, office orders, appraisal, transfers, and settlement.

⚙️ Core Features Overview

Indian Railways HRMS consists of 21 integrated modules—some key ones include:

Employee Master & e-Service Record
Central repository containing bio-data, join-date, promotions, increments, awards, transfers, leave, training, and family compositions.

Employee Self-Service (ESS)
Employees can view/update personal details, raise change requests (with document upload and OTP), and track approval status.

Payroll & Payslips
Automated salary calculations, deduction breakdowns, and downloadable payslips (including TDS, PF/GIS statements).

Leave & Attendance Management
Apply for leave, view leave balances, auto-credit leave, and track attendance logs.

E‑Pass / PTO Module
Apply digitally for privilege passes and ticket booking, saving time on physical documentation.

PF Advances & Settlement
Apply for Provident Fund advances online; digital settlement for retirees (incl. pension, gratuity).

Office Orders
Generates and stores joining, relieving, transfer, promotion orders—triggering automatic HRMS updates and notifying staff via SMS.

APAR (Annual Performance Appraisals)
Enables non-gazetted employees to complete e‑APAR submissions with encryption, DSC, rating, and MIS reporting.

Grievance & Industrial Relations
Digital grievance registration and tracking with transparency and escalation matrices.

Reports & Analytics
Real-time dashboards provide data on recruitment, training, leave, appraisals, performance, PRCP, and so on.

🛠 Uses & Practical Workflows

• Digital Onboarding/Offboarding: New hires are registered via IPAS; service record updates are done seamlessly.
• Self-managed updates: Employees can update personal data, track changes, and submit documents digitally.
• Transparent payroll and leave: Payslip downloads available anytime; leave applications processed automatically.
• Travel pass automation: e‑Pass submission and booking via IRCTC saves effort and time.
• Appraisals on record: Digitized APARs ensure secure, trackable performance reviews.
• Retirement settlement: Settlement module enables retirees to track final dues online.
• Tracking transfers & office orders: Automated office orders reflect instantly on service records.

🌟 Benefits

Operational Efficiency
Automation of routine HR functions frees up HR personnel for strategic initiatives.

Data Transparency
Centralized records reduce errors, improve trust, and reduce disputes.

Employee Self-Empowerment
Accessibility via mobile and web ensures self-service for personnel across zones.

Cost & Time Savings
Paperless processing, reduced manual processing, and lower filing costs save crores annually.

Enhanced Security
OTPs, DSC use, encrypted storage, and zonal helpdesk support bolster data safety.

Policy Insights
Dashboard analytics support HR decision-making—training, recruitment, attrition, etc. .

❓ Frequently Asked Questions (FAQs)

Q1. Who can use IR HRMS?
Active and retired Indian Railways employees nationwide—including Group A–D staff—can access respective modules through the portal or app.

Q2. How do I register for HRMS?
Click Need Help for Login (serving) or Retired Employee Registration (retirees), verify via OTP, set password, and log in.

Q3. How to reset my password?
Click Forgot Password, enter HRMS ID and mobile/email, verify via OTP, then reset.

Q4. Is there a mobile app?
Yes—the HRMS Employee App (Android/iOS) provides full portal access and e‑Pass/PF/salary details.

Q5. Can I download payslips and service records?
Yes—accessible under ESS and payroll sections. Service records are available under e‑SR.

Q6. How do I apply for e‑Pass?
Use the e‑Pass/PTO module in ESS or app to submit applications and link to IRCTC ticket booking.

Q7. How do I track a grievance?
Visit the IR HRMS portal, use the grievance redressal menu to file or track your request.

Q8. Who can help with portal issues?
A zone-wise HRMS helpdesk is available; numbers are on the login page for quick support.

✅ Conclusion

The IR HRMS portal is a landmark digital transformation in Indian Railways’ HR management. With integrated modules for payroll, leave, e‑passes, performance, and more, it streamlines complex processes and minimizes delays.

Enhanced data accuracy, employee empowerment, cost-efficiency, and transparency are major outcomes. Zonal helpdesk support, OTP/DSC security, and the mobile app amplify its effectiveness.

Whether you’re onboarding, applying for leave, generating a pass, tracking performance, or settling retirement benefits, IR HRMS offers a secure, user-centric, and unified solution. For help with any specific module or issue, feel free to ask—I’m here to assist!